SAMPLING PLAN AND GENERATION¶

This is a structured process for creating and managing sampling plans. This tool allows users to define, customize, and schedule sampling plans according to various criteria. This is a step-by-step guide to help users navigate the process.

Pre Condition¶

The user must be logged in with valid credentials, user should Create a Dataset along with its associated Metadata, and have created a Stage using that metadata. Data should then be uploaded via Manual upload.

Permission Related to Sampling Plan and Generation

• Can See Alchemy Left Menu
• Can See Sampling Plan Generation Left Menu
• Can create Sampling Plan Generation
• Can Delete Sampling Plan Generation

Step 1: Click on "Alchemy".¶

Step 2: Click on "Sample Plan and Generation".¶

Step 3: Click on "Create". To start a new sampling plan.¶

A form will open

Step 4: Fill in the Fields¶

• Process: Select the process from the dropdown menu.
• Sub Process: Select the sub-process from the dropdown menu.
• Sub Sub Process: Select the subprocess from the dropdown menu.
• Stages: Select the stage name from the dropdown menu.
  • Once the stage name is chosen, the metadata will be automatically selected based on that stage.
• Metadata: Verify that the selected metadata is correct or select the appropriate metadata from the dropdown menu.

Step 5: Fill in the details in the Tab¶

General (Mandatory field)¶

• Sampling Plan Name: Enter the Display name of the sampling plan
• Meta Data Uploaded: Select the date range for the metadata.
• Audit Type: User has the option to Select either Transaction or Case.
  • By Default, Transaction is selected.
  • 1.Transaction: This audit type focuses on individual transactions or actions recorded in the system. It is typically used when you want to review specific occurrences or interactions.
    • Sampling To: Determines where or to whom the sampled data will be sent for further review or analysis.
      • Choose the recipient from the dropdown menu.
    • Total Data/Calls Required: Specifies the quantity of data or calls to be included in the sample.
      • Enter the total number of data or calls required.
  • 2.Case: This audit type focuses on individual cases or issues that have been identified in the system. It is used when the goal is to review specific instances or cases.
    • Select Case Identification Field: Defines which field or criteria will be used to locate and select the cases for sampling.
      • Select the Field from the Dropdown menu.
    • Sampling To: Determines who will receive the sampled cases for review or further processing.
      • Choose the recipient from the dropdown menu.
    • Total Data/Calls Required: Enter the total number of data or calls required.
• Allocation Type: User has an option to Select Auto or Manual.
  • By Default, Manual is selected.
  • 1.Auto: Allows the system to automatically select and apply allocation and bias plans based on predefined criteria or algorithms.
    • Allocation Plan: This is a predefined strategy or set of rules that determines how resources or items are distributed automatically.
      • Select the allocation plan from the dropdown menu.
    • Bias Plan: This plan specifies how to handle or adjust for biases within the allocation process, ensuring that the distribution is as fair or balanced as possible.
      • Select the bias plan from the dropdown menu.
  • 2.Manual: Provides users with more control over the allocation process by requiring them to specify the bias plan without the automatic selection of an allocation plan.
    • Bias Plan: The bias plan helps adjust for any biases that might affect the fairness of the manual allocation process.
      • Select the bias plan from the dropdown menu.
• Data Allocation:
  • Consider Allocated Data: This option focuses on the data that has been specifically allocated or assigned for review or analysis. It involves working with the data that has been designated for a particular purpose or task, ensuring that it meets the required criteria or standards.
    • Toggle this switch to include allocated data in the sample.
  • Consider Audited Data:This choice involves examining data that has already undergone an audit process. It includes reviewing data that has been assessed for accuracy, compliance, and quality, based on previous audit findings and evaluations.
    • Toggle this switch to include audited data in the sample.
  • All Sample:This option includes all available data samples for review or analysis. It ensures a comprehensive evaluation by considering every piece of data within the defined scope, rather than selecting or limiting the sample to specific allocations or audited items.
    • Toggle this switch to include all data in the sample.

Step 6: Click on "Next". User will be directed to the Next Tab.¶

Conditions (Optional Tab)¶

In the Conditions tab, the User can specify conditions for the sampling plan.

• Name: Select the field name from the dropdown menu.
• Condition: Choose a condition from the dropdown menu. Options include:
  • ==(Equal): Checks if the field value is equal to the output value.
  • !=(Not Equal): Checks if the field value is not equal to the output value.
  • >(Greater than): Checks if the field value is greater than the output value.
  • >=(Greater than or equal to): Checks if the field value is greater than or equal to the output value.
  • <(Less than): Checks if the field value is less than the output value.
  • <=(Less than or equal to): Checks if the field value is less than or equal to the output value.
  • Date: Specifies a condition where the field value must match a specific date.
  • Dates Between: Specifies a range of dates that the field value must fall between.
• Output: Enter the output value for the selected condition.
• Click the +Add Row link to add another condition.
• Use the "Next" and "Previous" buttons to navigate between conditions.

Step 7: User will be directed to the Next Tab¶

Scheduling  (Optional Tab)¶

In the Scheduling tab, user can specify the scheduling options for their sampling plan.

• Fields

  • Schedule Type: Select the schedule type from the dropdown menu. Options include:

    • Repeat:This option allows you to set up a recurring schedule where the event or task is repeated at regular intervals. You can specify how often the repetition should occur, such as every few days, weeks, or months.
    • OneTime:This schedule type is for events or tasks that occur only once. It is ideal for activities that do not need to be repeated and are set to happen on a specific date and time.
    • Custom:This option provides flexibility for creating a schedule tailored to specific needs. You can define unique intervals, dates, or times for the event or task, allowing for a highly personalized scheduling setup.
    • Monthly:Choose this schedule type to set an event or task to recur every month. You can specify whether it should occur on the same date each month or on a particular day of the week within the month.
    • Weekly:This option schedules the event or task to repeat every week. You can choose specific days of the week for the recurrence, making it suitable for tasks or events that need to happen on a regular weekly basis.
    • Daily:Select this type to set up an event or task that occurs every day. It is useful for daily routines or activities that need to be performed consistently each day.

  • Schedule Time: Enter the specific time for the schedule.

Step 8: Save or Cancel¶

• Click on Save Button to save the Process.
• Click on Cancel to cancel the Form.
• Use the "Previous" buttons to navigate to the Previous Tab.

View or Search¶

• View Created Sampling set: Once the Sampling Plan and generation are created it will be displayed along with Allocation ID, Allocation Type, Process, Sub Process and Sub Sub Process.
• Search any particular Sampling set: the user has to search for any particular Sampling Plan and generation the user can search using the search bar.

Action¶

Delete¶

Click the Delete Icon Locate the delete icon next to the field you wish to delete.